Increase visibility across your practice with the MYOB business management platform

If you’re using legacy desktop software or cloud applications that don’t integrate smoothly with each other, you’ll lack visibility into how your practice is tracking at any given time. Getting data insights from your software may be a lengthy, difficult process. This inefficiency undermines revenue growth, as it takes your time and attention away from client service and finding cross-sell and up-sell opportunities.

Find out how MYOB Practice Management (previously known as GreatSoft) and MYOB’s cloud document management system Nimbus give you visibility across your practice, helping you become more productive and profitable.

To get visibility across your practice you need your software to be online so your team members can access and update data in real time. You also need your cloud solutions to integrate seamlessly, so when you make data changes in one place it replicates immediately across your platform.

If you don’t have effective systems integration, you can’t have real-time reporting as data silos inevitably emerge. Extracting and manipulating data from different systems takes time – sometimes hours, sometimes days – reducing productivity in the practice and preventing fast, informed decision making. With manual processes it’s also easy for mistakes to happen, undermining the accuracy of your reports.

Document management is another area where practices can suffer a lack of visibility. If there isn’t rigour around saving files online or to an in-house server, individuals may use their hard drives or even use email as their filing system. This process slows collaboration on documents (which can’t happen concurrently) and undermines efficiency and productivity as files can be hard to find and need to be re-created from scratch.

How MYOB Practice Management increases visibility

MYOB Practice Management is a scalable cloud-based solution. As an open platform, it uses APIs to integrate with a wide range of third-party accounting software tools – such as NowInfinity, Class, BGL and more – so you can get the ecosystem that’s right for your practice. This means you have a single source of truth for all your client and practice information. You can edit data once, and this information will sync across all connected software in your business management platform, so you don’t need to update multiple systems.

Not only can you trust your data in MYOB Practice Management, but you can also run  detailed reports. MYOB Practice Management includes a powerful business intelligence (BI) dashboard that can drill down into your locations, services and staff to give you deeper insight into your practice and performance.

MYOB Practice Management makes it easy to monitor work-in-progress and do workflow planning, so you don’t need to call as many team meetings to check on current capacity. With the Planner module, you can have visibility of all the jobs currently on the go. Further, you can see the status of jobs, how they’re tracking to budget, and who’s working on what.

You can also set automated alerts when work is allocated or overdue, providing visibility, accountability and reducing your administrative load in practice management. With more streamlined workflows you reduce your cost to serve, which in turn helps to increase your margins.

With timesheets and billing also built into MYOB Practice Management, you can accurately bill for the time and services you’re owed. And since all payments are receipted back into MYOB Practice Management, you have visibility of who has paid, who is overdue, and how much you’re still owed.

How Nimbus Document Manager increases visibility

Cloud document management solution Nimbus integrates seamlessly with MYOB Practice Management to provide a complete solution for practices. Offering unlimited file storage, unlimited client portals for easy document sharing and collaboration, and unlimited digital signatures for strong internal controls, Nimbus is designed for ambitious practices that want the right foundations for growth.

Nimbus comes with advanced search functionality allowing visibility and control across all your client and office documentation. For example, you can save your documents to Nimbus, tagging them with your choice of meta data. This could include any number of tags, such as keywords, document type, client name, staff name and more. This makes document retrieval quick and easy, so you’ll never lose a document again.

MYOB’s curated integration between MYOB Practice Management and Nimbus means you can access both solutions in your business management platform with the one log in. You can create and work on tasks and jobs within MYOB Practice Management and link to documents or templates stored in Nimbus. Equally, you can bulk publish invoices and debtor statements to the Nimbus client portal without having to leave MYOB Practice Management.

Importantly, your documents do not leave Nimbus. This means there’s full version control, an audit trail of all client and staff activity, auto archiving and strong cyber security – your documents are securely held on a Nimbus server, stored with encryption, and replicated across 6 data centres.

Together, MYOB Practice Management and Nimbus Document Manager provide you visibility and control across your practice. This enables you to make faster, smarter decisions, save time and increase profit margins.