Enhancement

On-demand Proforma invoice creation

Take control of project invoicing with the ability to create Proforma invoices on the fly - no need to wait for existing project transactions. Easily enter, adjust, and even add progress lines outside the current revenue budget for greater billing flexibility.

Feature summary

• Flexibility and independence: Users can enter and adjust proforma invoices without relying on existing project transactions or the percentage completion of the project.
• Efficiency in billing: The feature enables users to create and adjust invoices independently, which streamlines the billing process.
• Enhanced customer communication: The ability to create draft invoices that customers can review and provide feedback on helps improve communication and collaboration with customers.
• Timely payments: By providing detailed and accurate proforma invoices, the feature helps in ensuring timely payments from customers.

Enhancement

Substantiated billing

Link expenses and AP bills directly to Project Proforma Invoices to support billed amounts and speed up customer payments. A detailed, customer-facing Cost Transaction Report - complete with original expense attachments - makes it easy to track costs, manage documentation, and identify bills ready for payment.

Feature summary

• Enhanced transparency: The substantiated billing feature provides a detailed breakdown of costs associated with a project, including expenses and accounts payable (AP) bills linked to proforma invoice lines.
• Improved accuracy: By linking project transactions to proforma invoice lines and including supporting documentation, the feature ensures that all billed amounts are accurate and verifiable.
• Timely customer payments: Providing detailed substantiation of billed amounts helps in ensuring timely payments from customers.

Enhancement

New Project Quote statuses and commands

Gain better control over your project lifecycle with new workflow statuses that clearly track customer acceptance of project quotes. Easily differentiate between quotes rejected internally and those declined by customers for more accurate project management.

Feature summary

• Better lifecycle management: The new statuses and commands help users better manage the lifecycle of a project quote from lead to award.
• Improved metrics and tracking: Using project statuses with associated comments improves metrics and project workflow management, allowing for more accurate tracking of the progress and status of project quotes.
• Streamlined communication: The ability to mark quotes as accepted or declined by customers directly within the system enhances communication and ensures that all stakeholders are aware of the current status of a project quote.